Sheraton Parkway Toronto North Hotel & Suites

The hotel lists 30,798 sq ft of event space in 27 event rooms.

About the venue

The Grand York, Richmond and Vaughan ballrooms each divide into smaller sections. The hotel offers wedding services, with meals prepared by its chef and served by banquet staff. Equipment available includes projectors, microphones, a PA system, stages, lecterns and event lighting. A virtual 360-degree tour of the ballrooms and meeting rooms is published online.

On EventPlans.ca it is listed as a hotel and conference centre in Richmond Hill, at 600 Highway 7, Richmond Hill, ON L4B 1B2.

Event spaces

The venue lists these spaces. Capacities are the venue’s own figures and change with the layout you choose.

• Grand York Ballroom: 10,030 sq ft, 1,300 theatre, 1,000 banquet, 1,200 reception
• York A: 6,545 sq ft, 850 theatre, 700 banquet, 810 reception
• Richmond Ballroom: 4,560 sq ft, 560 theatre, 500 banquet, 530 reception
• Vaughan Ballroom: 4,335 sq ft, 425 theatre, 350 banquet, 400 reception
• Thornhill: 1,537 sq ft, 150 theatre, 120 banquet, 130 reception
• Solarium: 1,400 sq ft, 85 theatre, 70 banquet, 85 reception

Capacity

The venue publishes a maximum of 1,000 seated, 1,200 standing reception, 1,300 theatre style. Those are top figures for an empty room. A dance floor, a stage, a buffet or a photo booth each take space, so plan on fewer guests than the maximum once your layout is drawn.

A useful rule: a seated dinner at rounds of ten needs about 1 to 1.2 square metres per guest, a standing reception about 0.7, and theatre seating about 0.6, before you add a stage or dance floor. The venue capacity calculator does the arithmetic for your room.

Events it hosts

According to its own event pages, the venue hosts weddings, corporate events, conferences and meetings, galas and fundraisers and private social events.

For timelines, budgets and checklists, start with the wedding planning hub, corporate holiday party hub, conference planning hub.

Questions to ask on your site visit

Bring these to your walk-through. Get the answers in writing before you sign.

• Is there a minimum food and beverage spend for the date, and does it include the service charge and HST?
• Can you hold a guest-room block, and what is the release date and attrition clause?
• Is in-house audio-visual required, or can you bring your own production company, and is there a patch fee?
• Which loading dock and freight elevator will vendors use, and at what times?
• Is there a second room available as a weather or overflow backup?
• What are the parking rates for guests, and is valet available?

Planning entertainment here

Hotel ballrooms usually have the power and access for stage acts, but ceilings and rigging vary from room to room. Ask for the ceiling height under any chandeliers, and check whether in-house audio-visual must be used for performers.

Send every performer’s technical needs to the venue before you book: floor space, ceiling height, power, sound and changing room.

Getting there

The venue lists free on-site parking. Check the venue website for directions, parking rates and accessible entrances, and send the details to guests with the invitation.

Official website: marriott.com/en-us/hotels/yyzsi-sheraton-parkway-toronto-north-hotel-and-suites/events

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