The venue search: shortlisting by the numbers
Module 4: Venues · 15 min
Capacity in the right layout, curfew, bar policy, catering policy, accessibility and budget. Six filters shrink 400 GTA venues to five.
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Module 4: Venues
Search and shortlisting, site visits, capacity and floor plans, contracts, outdoor and tented events.
Venues is part of the free Event Planner Academy. It has 7 lessons, about 1.8 hours of study in total, and every lesson comes with a narrated video, a printable worksheet and a short quiz.
How to work through it
- Watch the narrated video at the top of each lesson, then read the lesson itself. The video covers the key points; the page has the tables, examples and checklists.
- Complete the worksheet for your own event, or for the running Harbour Gala example.
- Take the quiz and mark the lesson complete. Your progress is saved in this browser.
- Finish all twelve core modules and pass the final exam to print your free certificate.
Site visits: the 25 questions
Module 4: Venues · 15 min
Walk a venue with the tour checklist. Learn what to photograph, what to measure, and which answers change the budget.
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Capacity, layouts and the fire code
Module 4: Venues · 15 min
Banquet, cocktail, theatre, classroom, U-shape, cabaret. Density rules from the Ontario Fire Code, the posted occupant load, and the venue capacity calculator.
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Venue contracts and minimums
Module 4: Venues · 15 min
Minimum spend, attrition, cancellation schedules, exclusivity, insurance, overtime and force majeure. Clause by clause, with the red flags.
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Outdoor and tented events
Module 4: Venues · 15 min
Tents over 60 m² need permits in most Ontario municipalities. Learn tent sizing, flooring, power, washrooms, weather plans and the park permit…
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Hotels, unions and load-in rules
Module 4: Venues · 15 min
Downtown hotels and convention centres have union load-in, drayage, exclusive AV and dock schedules. Budget for them or be surprised.
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Module 4 workshop: choose between three venues
Module 4: Venues · 15 min
Score a hotel ballroom, a King West loft and a Vaughan banquet hall for a 220-guest corporate gala using the checklist and…
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