What entertainment fits my event?

How to use the finder

Work through the four questions in order. Format comes first because it decides whether guests are moving or seated, and that shapes everything else: roaming acts suit receptions, stage acts need a seated audience and a clear sightline, and booths need something that stops people walking past. Goal comes next, then ceiling height, then budget. If you are unsure of the ceiling, ask the venue for the clear height under any lighting, ductwork or chandeliers, not the height of the room at its highest point.

What the results mean

The finder returns categories, not specific performers. A result such as close-up magic or a strolling act tells you the kind of entertainment that fits; the Directory is where you compare individual acts. When the finder rules something out, it is usually for a physical reason. Aerial acts need a certified rigging point and enough clear height for the apparatus and the drop; fire acts need venue approval and, often, a fire watch; stilt walkers need headroom and a clear floor. You can read more about each of these in the entertainment section of the encyclopedia.

The assumptions behind it

Budget bands are for the entertainment line only and are typical GTA ranges before HST. They assume a single act or a small group for a normal set length, not a full production. Holiday season dates in late November and December, and Saturday nights in summer, often sit at the top of the band or above it. The finder also assumes the venue will allow the act; always confirm power, load-in and any restrictions on open flame, haze or rigging before you book.

Common mistakes

The most frequent mistake is booking the act before the run of show exists. A great performer scheduled against dinner service or a speech will struggle. Decide where entertainment sits in the evening first, then use the entertainment hours planner to size the booking. The second mistake is ignoring the room: an act chosen for a ballroom will not suit a crowded restaurant private room. Use the finder about three to four months out, once the venue is confirmed, and send each shortlisted act the tech rider template so you can compare like with like.