Event budget calculator
Calculators
Split any budget into venue, food, entertainment, décor, photo, print and contingency using GTA cost ratios.
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Calculators, checklists and templates.
Budget, capacity, food and drink, bar, tent size, timelines and more. Free, printable, built for Canadian events.
All tools & templates
Wedding budget splitter
Calculators
Toronto wedding budget breakdown by style: classic, cultural, micro or destination.
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Venue capacity calculator
Calculators
Turn room dimensions into banquet, cocktail, theatre, classroom, U-shape and cabaret capacities.
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Food & drink quantity calculator
Calculators
How many canapés, kilograms of protein, desserts and litres of water for your guest count.
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Bar & alcohol calculator
Calculators
Drinks, bottles, ice, bartenders and whether you need an AGCO Special Occasion Permit.
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Tent size calculator
Calculators
Tent area and frame size for seated, cocktail, ceremony or mixed layouts, plus the 60 m² permit threshold.
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Timeline generator
Calculators
A backward-planned milestone list from your event date, by event type and scale.
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Entertainment hours planner
Calculators
How many roaming performers, how long, when the stage show goes, and a budget range.
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Cost per guest calculator
Calculators
All-in cost per guest including HST and gratuity, and the break-even guest count.
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Event ROI calculator
Calculators
Cost per attendee, cost per lead, expected pipeline and ROI for corporate events.
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What entertainment fits my event?
Quizzes & Finders
Answer four questions and get the entertainment categories that fit your format, goal, ceiling and budget.
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Party theme generator
Quizzes & Finders
Three theme suggestions for your occasion and vibe, each linked to a full theme page.
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Venue matchmaker
Quizzes & Finders
Guest count, event type, area and one must-have, straight into the filtered venue directory.
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Master event checklist
Checklists
The one checklist that covers every event, from goals to the thank-you emails. Progress saves in your browser.
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Venue tour checklist: 25 questions
Checklists
Bring this to every site visit. Capacity, curfew, power, rigging, parking and the questions venues hope you forget.
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Day-of emergency kit checklist
Checklists
Everything in the planner's bag on event day.
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Run of show template
Templates
A minute-by-minute run of show with cues for AV, MC, performers and catering.
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Performer tech rider template
Templates
What a performer needs from the venue: stage, sound, lighting, power, dressing room, timing.
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Event proposal template
Templates
The eight-section proposal planners use to win corporate and private clients.
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Vendor contract outline
Templates
The clauses every vendor contract needs: scope, deposits, cancellation, force majeure, insurance, indemnity.
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Post-event survey template
Templates
Ten questions that produce a usable number and a usable quote.
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Event budget sheet
Templates
A printable line-item budget sheet with HST, gratuity, actual and variance columns.
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Vendor contact sheet
Templates
Everyone on site on one printed page: role, company, cell, arrival, COI, rider, paid.
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Creative brief template
Templates
The one-page brief that stops the florist and the DJ from designing two different events.
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Risk register template
Templates
A one-page risk register for any event: the risk, how likely, how bad, who owns it, what you do now and what…
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Sponsorship deck template
Templates
An eight-slide sponsorship deck outline for galas, festivals and conferences, with what goes on each slide and the questions sponsors ask.
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