Building the vendor team
Module 5: Vendors & Entertainment · 15 min
Order of booking, how to find good vendors in the GTA, references, and the directory filters that save hours.
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Module 5: Vendors & Entertainment
Building a vendor team, matching acts to audiences, technical riders, catering and bar, AV basics, vendor contracts.
Vendors & Entertainment is part of the free Event Planner Academy. It has 8 lessons, about 2 hours of study in total, and every lesson comes with a narrated video, a printable worksheet and a short quiz.
How to work through it
- Watch the narrated video at the top of each lesson, then read the lesson itself. The video covers the key points; the page has the tables, examples and checklists.
- Complete the worksheet for your own event, or for the running Harbour Gala example.
- Take the quiz and mark the lesson complete. Your progress is saved in this browser.
- Finish all twelve core modules and pass the final exam to print your free certificate.
Matching entertainment to audience and room
Module 5: Vendors & Entertainment · 15 min
Roaming vs stage, ceiling height, sightlines, age and culture of the audience, timing in the program. Includes the entertainment finder and real…
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Technical riders
Module 5: Vendors & Entertainment · 15 min
Every performer and band sends a rider: stage size, power, sound, lighting, dressing room, timing. Forward it to the venue the day…
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Catering: styles, tastings and dietary planning
Module 5: Vendors & Entertainment · 15 min
Plated, family, buffet, stations, cocktail. Tasting etiquette, dietary codes on the seating chart, and the quantity calculator.
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Bar: packages, permits and Smart Serve
Module 5: Vendors & Entertainment · 15 min
Open, consumption and toonie bars; AGCO Special Occasion Permits; Smart Serve; last call and safe rides. The bar calculator in practice.
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AV basics for planners
Module 5: Vendors & Entertainment · 15 min
Mics, mixers, speakers, projectors, LED walls, lighting washes, gobos, DMX. Enough to brief an AV company and check their quote.
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Vendor contracts and insurance
Module 5: Vendors & Entertainment · 15 min
Scope, deposits, cancellation, substitution, COIs, additional insured. Use the contract outline and understand what a certificate of insurance actually proves.
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Module 5 workshop: book a full vendor team
Module 5: Vendors & Entertainment · 15 min
For the gala from Module 3, select entertainment, caterer, AV and photo from the Directory, collect riders and COIs, and build the…
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