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Academy

Module 7: Logistics & Operations

Master timeline, run of show, load-in and load-out, transportation, registration, seating.

Logistics & Operations is part of the free Event Planner Academy. It has 7 lessons, about 1.8 hours of study in total, and every lesson comes with a narrated video, a printable worksheet and a short quiz.

How to work through it

Watch the narrated video at the top of each lesson, then read the lesson itself. The video covers the key points; the page has the tables, examples and checklists.
Complete the worksheet for your own event, or for the running Harbour Gala example.
Take the quiz and mark the lesson complete. Your progress is saved in this browser.
Finish all twelve core modules and pass the final exam to print your free certificate.

Hand moving a blank card along a brown-paper timeline on a wall

The master timeline

Module 7: Logistics & Operations · 15 min

Backward-planned milestones from the date, by scale. Use the timeline generator and learn how to re-plan when dates move.

Stage manager's desk with binder, stopwatch and headset under a blue clip light

Writing the run of show

Module 7: Logistics & Operations · 15 min

Minute by minute, one owner per cue, printed. Build one from the template with AV, MC, catering and entertainment columns.

Crew pushing road cases into a truck at a loading dock at night

Load-in, strike and dock logistics

Module 7: Logistics & Operations · 15 min

Dock times, elevator sizes, union rules, sequencing (AV before décor), and strike by curfew.

Guests boarding coach shuttles at a hotel curb on a snowy evening

Transportation, parking and shuttles

Module 7: Logistics & Operations · 15 min

Downtown parking math, shuttle sizing, rideshare codes, accessibility vehicles, and the Toronto transit reality.

Staff scanning a guest's phone at a check-in table with badge boxes

Registration, check-in and seating

Module 7: Logistics & Operations · 15 min

RSVP tools, cut-offs, name tags, QR check-in, seating charts with dietary codes, and the 10% who show up unannounced.

Event staff in black gathered around a planner for a briefing

Staffing and briefings

Module 7: Logistics & Operations · 15 min

How many staff per guest, roles, the 30-minute pre-event briefing, and radios.

A production crew from behind in a Toronto ballroom during setup

Module 7 workshop: full production plan

Module 7: Logistics & Operations · 15 min

For the gala: master timeline, run of show, load-in schedule, transport plan, seating and staffing in one package.