Oakville Conference Centre

The centre has 34,000 sq ft of space in seven banquet and conference rooms, serving groups of 25 to 1,000.

About the venue

Rooms have 20-foot ceilings and soundproofing, and audio-visual and lighting services are offered. The site includes terraces, patios, a business centre and an outdoor garden with a gazebo. The neighbouring Holiday Inn and Staybridge Suites connects to the venue by a direct walkway. The centre offers South Asian wedding menus, including Pakistani, Indian and vegetarian collections.

On EventPlans.ca it is listed as a banquet hall and conference centre in Oakville, at 2515 Wyecroft Road, Oakville, ON L6L 6P8.

Event spaces

The venue lists these spaces. Capacities are the venue’s own figures and change with the layout you choose.

• Seven banquet and conference rooms across 34,000 sq ft, for 25 to 1,000 guests
• Grand skyview ballroom (capacity not published)
• Outdoor landscaped garden with gazebo (capacity not published)

Capacity

The venue does not publish a single maximum for every room, so ask for the capacity of the specific space in the layout you want: seated dinner, standing reception, theatre or classroom.

A useful rule: a seated dinner at rounds of ten needs about 1 to 1.2 square metres per guest, a standing reception about 0.7, and theatre seating about 0.6, before you add a stage or dance floor. The venue capacity calculator does the arithmetic for your room.

Events it hosts

According to its own event pages, the venue hosts weddings, corporate events and private social events.

For timelines, budgets and checklists, start with the wedding planning hub, corporate holiday party hub.

Questions to ask on your site visit

Bring these to your walk-through. Get the answers in writing before you sign.

• Which room or combination of rooms fits your guest count, and can another event run in the next room on the same night?
• What is included in the per-person package, and which items are extra (cake cutting, chair covers, late-night food, coat check)?
• Is there a built-in stage and dance floor, and what size are they?
• Can the kitchen handle the cuisine and dietary needs you have, including halal, kosher-style, vegetarian or nut-free menus?
• What time must music stop and the room be cleared?
• How many parking spaces are there, and is there a charge?

Planning entertainment here

Banquet halls usually have the ceiling height and floor space for most acts, from a strolling magician at cocktails to a stage show after dinner. Ask whether the stage has steps and power at the front, and how far the head table sits from it.

Send every performer’s technical needs to the venue before you book: floor space, ceiling height, power, sound and changing room.

Getting there

The venue lists free on-site parking. Check the venue website for directions, parking rates and accessible entrances, and send the details to guests with the invitation.

Official website: oakvilleconference.com/wedding

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