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Academy

Specialist

Weddings, corporate, festivals, fundraisers, kids, virtual, entertainment booking.

Specialist: guides, ideas and tools from EventPlans.ca for planning events in Toronto and the GTA.

Audience from behind with a camera operator on a riser filming the stage

Hybrid logistics and the two-audience problem

Specialist · Virtual & Hybrid · 15 min

Serving the room and the screen at once; timing, catering, networking.

An AV technician seen from behind at a production desk at the back of a Toronto conference hall

Measuring virtual events

Specialist · Virtual & Hybrid · 15 min

Attendance curves, engagement metrics, leads and content reuse.

Performers seen from behind waiting in a dim stage wing

The entertainment market in the GTA

Specialist · Entertainment Booking · 15 min

Act categories, agencies vs direct booking, price ranges and lead times.

Magician's hands producing a coin at a cocktail table

Matching acts to events

Specialist · Entertainment Booking · 15 min

Format, audience, room, program position and budget; the entertainment finder in depth.

Rigger on a lift attaching rigging to a truss for an aerial hoop

Riders, rigging and ceiling heights

Specialist · Entertainment Booking · 15 min

Reading riders, aerial rigging certification, stilt and Cyr wheel clearances, fire and LED rules.

Hand passing a plain envelope over an open prop case backstage

Contracts, deposits and substitutions

Specialist · Entertainment Booking · 15 min

Booking terms, cancellation, illness, and insurance.

Planner briefing an MC holding blank cue cards by a stage

Writing the performer brief

Specialist · Entertainment Booking · 15 min

Audience, message, timing, do-not-mention list, and the MC intro.

Colleagues paddling canoes on a misty lake at an offsite

Team building and offsites

Specialist · Corporate · 15 min

Formats by team size, GTA venues and activities, and measuring whether it worked.

Wedding guests in varied cultural dress around a dance floor decorated with garlands and lanterns

Cultural weddings: South Asian, Chinese, Jewish, Italian, Caribbean, Filipino, Persian

Specialist · Weddings · 15 min

Ceremony elements, multi-day structures, venue requirements, entertainment traditions and etiquette for the GTA's largest wedding communities.

A couple's hands holding sample wedding linens and a small floral centrepiece over a table at a Toronto venue

Wedding budgets and the splitter

Specialist · Weddings · 15 min

Toronto averages by category, where couples overspend, and how to present a budget to two families.

Staff setting up rows of white chairs for an outdoor ceremony on an overcast morning

Ceremony logistics and the marriage licence

Specialist · Weddings · 15 min

Ontario licence rules, officiants, ceremony order, processional and recessional, rain plans.

Coordinator from behind with a clipboard while a makeup artist works at a vanity

The wedding-day run of show

Specialist · Weddings · 15 min

A real 14-hour run of show from hair and makeup to last dance, with vendor cues.