Load-in, strike and dock logistics
Module 7: Logistics & Operations · 15 min
Dock times, elevator sizes, union rules, sequencing (AV before décor), and strike by curfew.
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Planning your own event well.
Host: guides, ideas and tools from EventPlans.ca for planning events in Toronto and the GTA.
Transportation, parking and shuttles
Module 7: Logistics & Operations · 15 min
Downtown parking math, shuttle sizing, rideshare codes, accessibility vehicles, and the Toronto transit reality.
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The venue search: shortlisting by the numbers
Module 4: Venues · 15 min
Capacity in the right layout, curfew, bar policy, catering policy, accessibility and budget. Six filters shrink 400 GTA venues to five.
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Module 4 workshop: choose between three venues
Module 4: Venues · 15 min
Score a hotel ballroom, a King West loft and a Vaughan banquet hall for a 220-guest corporate gala using the checklist and…
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Hotels, unions and load-in rules
Module 4: Venues · 15 min
Downtown hotels and convention centres have union load-in, drayage, exclusive AV and dock schedules. Budget for them or be surprised.
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Outdoor and tented events
Module 4: Venues · 15 min
Tents over 60 m² need permits in most Ontario municipalities. Learn tent sizing, flooring, power, washrooms, weather plans and the park permit…
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Venue contracts and minimums
Module 4: Venues · 15 min
Minimum spend, attrition, cancellation schedules, exclusivity, insurance, overtime and force majeure. Clause by clause, with the red flags.
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Capacity, layouts and the fire code
Module 4: Venues · 15 min
Banquet, cocktail, theatre, classroom, U-shape, cabaret. Density rules from the Ontario Fire Code, the posted occupant load, and the venue capacity calculator.
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Site visits: the 25 questions
Module 4: Venues · 15 min
Walk a venue with the tour checklist. Learn what to photograph, what to measure, and which answers change the budget.
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Negotiating with venues and vendors
Module 3: Budgeting · 15 min
Dates, minimums, inclusions and payment terms are negotiable; quality rarely is. Learn the asks that work in Toronto and the ones that…
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Writing the creative brief
Module 2: Discovery & Concept · 15 min
One page that tells every vendor what the event feels like, who it is for and what cannot be compromised. The brief…
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Proposals that win
Module 2: Discovery & Concept · 15 min
A proposal is a decision document. Eight sections, four pages, two venue options, a budget with HST shown, and a fee the…
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