Hilton Garden Inn Toronto Airport West/Mississauga

This is a Hilton Garden Inn hotel on Matheson Boulevard near Toronto Pearson Airport.

About the venue

Its main event room, the McCallion Ballroom, is about 286 square metres and divides into two sections. The hotel also has two 10-person boardrooms and a dining space, The Cannery Kitchen & Social. Group room blocks are offered for event guests.

On EventPlans.ca it is listed as a hotel in Mississauga, at 1870 Matheson Blvd, Mississauga, ON L4W 0B3.

Event spaces

The venue lists these spaces. Capacities are the venue’s own figures and change with the layout you choose.

• McCallion Ballroom: 200 banquet, 220 reception, 250 theatre
• McCallion A: 100 banquet, 120 reception, 140 theatre
• McCallion B: 100 banquet, 80 reception
• The Cannery Kitchen & Social: 60 banquet
• Garden Boardroom: 10
• Matheson Boardroom: 10

Capacity

The venue publishes a maximum of 200 seated, 220 standing reception, 250 theatre style. Those are top figures for an empty room. A dance floor, a stage, a buffet or a photo booth each take space, so plan on fewer guests than the maximum once your layout is drawn.

A useful rule: a seated dinner at rounds of ten needs about 1 to 1.2 square metres per guest, a standing reception about 0.7, and theatre seating about 0.6, before you add a stage or dance floor. The venue capacity calculator does the arithmetic for your room.

Events it hosts

According to its own event pages, the venue hosts weddings, corporate events, galas and fundraisers and private social events.

For timelines, budgets and checklists, start with the wedding planning hub, corporate holiday party hub, gala planning hub.

Questions to ask on your site visit

Bring these to your walk-through. Get the answers in writing before you sign.

• Is there a minimum food and beverage spend for the date, and does it include the service charge and HST?
• Can you hold a guest-room block, and what is the release date and attrition clause?
• Is in-house audio-visual required, or can you bring your own production company, and is there a patch fee?
• Which loading dock and freight elevator will vendors use, and at what times?
• Is there a second room available as a weather or overflow backup?
• What are the parking rates for guests, and is valet available?

Planning entertainment here

Hotel ballrooms usually have the power and access for stage acts, but ceilings and rigging vary from room to room. Ask for the ceiling height under any chandeliers, and check whether in-house audio-visual must be used for performers.

Send every performer’s technical needs to the venue before you book: floor space, ceiling height, power, sound and changing room.

Getting there

Check the venue website for directions, parking rates and accessible entrances, and send the details to guests with the invitation.

Official website: hilton.com/en/hotels/yyzmtgi-hilton-garden-inn-toronto-airport-west-mississauga/events