Hilton Toronto/Markham Suites Conference Centre & Spa

This is an all-suite Hilton hotel with 502 guest rooms and an attached conference centre.

About the venue

The hotel lists about 3,251 square metres of event space. The full Conference Centre holds up to 1,200 theatre-style or banquet and can be divided into five sections. An outdoor seasonal Zen Garden is available for events. On-site self-parking and valet parking are offered for a fee, with EV charging stations.

On EventPlans.ca it is listed as a hotel and conference centre in Markham, at 8500 Warden Avenue, Markham, ON L6G 1A5.

Event spaces

The venue lists these spaces. Capacities are the venue’s own figures and change with the layout you choose.

• Conference Centre (full)
• Conference Centre I, II & III
• Conference Centre III, IV & V
• Markham Ballroom
• Markham Ballroom A & B
• Willow III, IV Room
• Zen Garden (outdoor, seasonal)
• Evergreen Room

Capacity

The venue publishes a maximum of 1,200 seated, 1,184 standing reception, 1,200 theatre style. Those are top figures for an empty room. A dance floor, a stage, a buffet or a photo booth each take space, so plan on fewer guests than the maximum once your layout is drawn.

A useful rule: a seated dinner at rounds of ten needs about 1 to 1.2 square metres per guest, a standing reception about 0.7, and theatre seating about 0.6, before you add a stage or dance floor. The venue capacity calculator does the arithmetic for your room.

Events it hosts

According to its own event pages, the venue hosts corporate events, conferences and meetings, weddings and private social events.

For timelines, budgets and checklists, start with the corporate holiday party hub, conference planning hub, wedding planning hub.

Questions to ask on your site visit

Bring these to your walk-through. Get the answers in writing before you sign.

• Is there a minimum food and beverage spend for the date, and does it include the service charge and HST?
• Can you hold a guest-room block, and what is the release date and attrition clause?
• Is in-house audio-visual required, or can you bring your own production company, and is there a patch fee?
• Which loading dock and freight elevator will vendors use, and at what times?
• Is there a second room available as a weather or overflow backup?
• What are the parking rates for guests, and is valet available?

Planning entertainment here

Hotel ballrooms usually have the power and access for stage acts, but ceilings and rigging vary from room to room. Ask for the ceiling height under any chandeliers, and check whether in-house audio-visual must be used for performers.

Send every performer’s technical needs to the venue before you book: floor space, ceiling height, power, sound and changing room.

Getting there

Check the venue website for directions, parking rates and accessible entrances, and send the details to guests with the invitation.

Official website: hilton.com/en/hotels/yyzaphf-hilton-toronto-markham-suites-conference-centre-and-spa/events