Plan an Event

Conferences & Conventions · how to plan in Toronto & the GTA

Everything on EventPlans.ca for Conferences & Conventions: planning guides, ideas, lessons from the free Academy and the vendors who work these events in Toronto and the GTA.

Where to start

Set the budget with the budget calculator (it shows HST and contingency).
Build the dates backwards with the timeline generator.
Shortlist rooms in the venue directory and acts with the entertainment finder.
Run the day from a run of show.

Across Canada

Listings outside the Greater Toronto Area, by province. More cities are being added.

Saskatchewan

Hands tracing a route on a blank aerial site printout with toy cars

Venues

TCU Place

Saskatoon · 300+ guests

In-house catering

Saskatoon's downtown arts and convention centre, with 21 meeting rooms, a 2,074-seat theatre and in-house catering for banquets of up to 1,200.

Manitoba

Venues

Canadian Museum for Human Rights

Winnipeg · 300+ guests

In-house catering · Outdoor space

A national museum at The Forks that rents a main hall, a garden, terraces and a dining space at the top of…

Team seen from behind facing a projected rising curve at a debrief

Venues

RBC Convention Centre Winnipeg

Winnipeg · 300+ guests

Winnipeg's downtown convention centre.

Alberta

Rows of gold chairs facing a small stage in a sunlit salon

Venues

Edmonton Convention Centre

Edmonton · 300+ guests

Edmonton's downtown convention centre, built into the river valley below Jasper Avenue, with an 80,000 sq ft hall, a Riverview Room and…

Several hands holding walkie-talkies together in a backstage huddle

Venues

Fairmont Palliser

Calgary · 300+ guests

A historic 407-room railway hotel in downtown Calgary with 13 meeting rooms; the largest is about 4,800 sq ft.

Blank desk planner with colour-coded tabs on a windowsill desk

Venues

Calgary TELUS Convention Centre

Calgary · 300+ guests

A downtown convention centre with 122,000 sq ft of meeting space in 36 rooms and a multi-purpose hall, connected to three downtown…

British Columbia

White-gloved hand reaching into an upturned top hat under a spotlight

Venues

Victoria Conference Centre

Victoria · 300+ guests

A downtown conference centre run by Destination Greater Victoria, with about 77,000 sq ft over two levels plus the Crystal Garden, a…

Empty stage with crossing beams of amber and blue light through haze

Venues

Fairmont Empress

Victoria · 300+ guests

In-house catering · Outdoor space

A historic railway hotel on Victoria's Inner Harbour with about 18,000 sq ft of meeting space.

Two pairs of hands exchanging a pen over a blank agreement

Venues

Museum of Vancouver

Vancouver · 300+ guests

Outdoor space

A civic history museum in Vanier Park that rents its lobby, studio, gallery-side rooms and a garden patio.

Planner’s hands sorting coloured paper chips into piles beside a calculator

Venues

Vancouver Convention Centre

Vancouver · 300+ guests

A two-building convention centre on Vancouver's downtown waterfront with 466,500 sq ft of meeting, exhibition, ballroom and plenary space.

Toronto & GTA

Servers lined up with plates below a wall clock in a service corridor

Directory Independent

Elevation Audiovisual (Elevation AV)

AV, Lighting, Production, Sound, Staging · Typical events $1,000 to $10,000 (company's published range)

Event production company from Trenton, Ontario: audio, video, lighting and staging equipment with crew, for events from Toronto to Kingston.

Venues

Deer Creek Golf Club

Ajax · 300+ guests

In-house catering · Outdoor space

Deer Creek is a public golf facility in Ajax with 54 holes of golf.